Privacy Considerations

As an organizing body under the Canadian Evaluation Society (CES), C2022 adheres to the CES Privacy Policy that may be found for review here:

To be clear, “personal information” refers to specific information collected about a specific individual with the exception of an individual’s name and professional title or information that is collected in the aggregate that cannot be associated with an individual.

For attendees of the online workshops, the following actions have been taken by C2022 to contribute to the privacy of their information:

  • We require authentication to join the online workshops and we limit access to registered individuals.
  • We discourage sharing workshop links publicly.
  • We use automatically generated meeting IDs rather than using the same ID repeatedly.
  • We will remove individual users from the conference who do not respect the C2022 Virtual Code of Conduct.
  • Note: We are unable to enforce a ban on screen recording by delegates although it is prohibited in the Code of conduct.

All online workshop facilitators will provide the privacy policy of the respective platform that they utilize to all registered participants (e.g., Zoom).

In addition to the actions above, online workshop participants and facilitators may consider the following steps to increase the security of their information:

  • Update your video conferencing software. As security issues arise, many video conferencing companies are updating their software with patches and fixes.
  • As a facilitator, you can decide whether or not to broadcast your image as well as the background of your office.
  • If you share your screen during a presentation, be sure to close all windows and tabs that do not relate to the meeting and disable pop-up messages from your email and phone.
  • Do not share your meeting link and especially passwords in public forums or on social media.
  • Do not share sensitive or regulated data during virtual conference meetings. Do not show unpatented/unprotected products or strategies that you do not want to broadcast.
  • When you join a meeting, your video camera and microphone may be on by default. Make sure to select the option that is appropriate for you under the circumstances.
  • Do not open unexpected video conference invitations or click on links unless you know that they are legitimate (e.g., Zoom links to workshops).
  • Do not accept any unsolicited chat requests from people with a suspicious profile during the event.
  • Do not give out your email addresses to other delegates you have reason not to trust.

When using an online platform, it is for you to decide which information you associate with your profile (e.g., you name, professional affiliation, location). The more information you divulge, the less privacy you will have.